Pressure Washing Estimate Template: 7 Free Formats to Copy

A pressure washing estimate template is a fill-in form that turns your site walk into a written price: the surfaces, their size and condition, the cleaning method, what is included and left out, the price, and how long the offer stands. The 7 templates below cover a house wash, driveway and flatwork, a deck or fence, a good-better-best package, a commercial property, the email that carries the estimate, and a follow-up.

The rule that matters most is to price each surface on its own line. A homeowner who can see "driveway, 1,000 sq ft" and "siding, low-pressure wash" next to separate prices says yes faster than one staring at a single total.

What every pressure washing estimate needs

An estimate is a promise about scope as much as price. Callbacks and price arguments usually start with a surface the customer thought was included. Or a stain they thought would come out. Build the template so those questions are answered before the customer asks.

Part	What to write	Example line
Header	Business name, phone, email, estimate number, date, valid-until date	"EST-1087 · Valid until [Date]"
Customer and property	Name, contact details, job address, gate or access notes	"Side gate code [Code], dog in back yard"
Surfaces and method	Each surface with size, material, and wash method	"Driveway, broom-finish concrete, 1,000 sq ft, surface cleaner"
Condition and results	Stains, mildew, oxidation, and what you expect to remove	"Oil spot by garage may lighten, not disappear"
Prep, water, and runoff	Who moves furniture, water source, how you handle wash water	"Customer spigot. Storm drain covered during wash."
Price and terms	Line prices, subtotal, tax if required, deposit, payment timing, signature	"Balance due on completion"

Two lines on that list deserve extra care.

Wash water. Many cities limit where wash water can go. Portland, Oregon, for example, says wash water from pressure washing is prohibited from flowing to the city's stormwater system and lists steps like blocking storm drains and collecting water with a wet/dry vacuum. The EPA's stormwater guidance on vehicle and equipment washing describes similar containment for small jobs. Check your own city's rules. Then write your method on the estimate, since commercial customers often ask for it.

Estimates signed at the customer's home. Under the FTC's Cooling-Off Rule, a buyer can cancel many home sales of $25 or more until midnight of the third business day after the sale. The seller must give a dated receipt, notice of the right to cancel, and cancellation forms. The rule has exceptions, including some repair and maintenance visits the customer requested, so read the FTC's plain-language summary and the rule's definitions. If you close jobs at the door, ask a local attorney whether your signed estimates need the notice. Your state may add rules of its own.

The six parts that belong on every pressure washing estimate. Diagram only.

Measure the job before you fill in the template

The template is only as good as the numbers you bring back from the property. A consistent site walk keeps one tech's "big driveway" from becoming another tech's "small driveway."

Surface	What to measure	Note on the estimate
Driveway, walks, patio	Length x width of each section, in feet	Concrete or pavers, oil spots, rust, joint sand
House siding	Wall length x height per side, number of stories	Vinyl, stucco, brick, or painted wood, mildew, oxidation
Deck	Floor length x width, plus railings and stairs	Wood or composite, gray or peeling, sealing wanted
Fence	Total linear feet and height, one side or both	Wood or vinyl, plants on the fence line
Gutters	Linear feet of gutter faces	Exterior face only, or tiger striping
Access and water	Distance from spigot, ladders needed, parking	Water pressure, locked gates, pets

Turn each measurement into square feet before you price it. A 20 x 50 ft driveway is 1,000 sq ft. A two-story wall that is 40 ft long and 18 ft high is 720 sq ft. Write the square footage on the estimate even if you price by the job. The customer can then see where the number came from.

Your price per square foot, minimum charge, and add-ons come from your own costs. For a full method, see how to price pressure washing jobs before you plug numbers into these templates.

How measurements from a site walk turn into square footage on the estimate. Measurements are examples. Diagram only.

1. House wash estimate

When to use it: For siding, trim, soffits, and gutter faces on a home, usually washed with low pressure and a cleaning solution. This is the estimate most residential washers send every week.

ESTIMATE
[Business name] · [Phone] · [Email]
Estimate #: EST-[Number]     Date: [Date]
Valid until: [Date]

PREPARED FOR
[Customer first name] [Last name]
[Phone] · [Email]
Job address: [Address]
Access: [Gate code, pets, parking]

SCOPE: HOUSE WASH (LOW PRESSURE)
Stories: [1 / 2 / 3]
Siding: [Vinyl / stucco / brick / painted wood]
Wall area: about [X] sq ft, all sides
Includes: siding, trim, soffits, gutter faces,
front door area, window frames (rinse only)
Method: low-pressure wash with [cleaner type],
plants pre-wet and rinsed after

CONDITION NOTES
[e.g. "Green mildew on north side. Black
streaks under gutters on east side."]
Expected result: [e.g. "Mildew removed. Some
streaks may lighten, not fully clear."]

PRICE
House wash, [X] sq ft                [Price]
Gutter face brightening (optional)   [Price]
Subtotal:                            [Amount]
Sales tax (if required):             [Amount]
ESTIMATED TOTAL:                     [Amount]

NOT INCLUDED
Roof, window glass cleaning, inside gutters,
paint repair, areas we cannot reach safely.

CUSTOMER PREP
Close windows. Move cars and patio items
[X] ft from the house. Water on at spigot.

TERMS
Payment: [Due on completion / deposit terms]
Accepted: [Cash / check / card / Zelle]

Approved by: ______________  Date: ________

How to customize it:

• Write the expected result for each problem area in plain words. Customers remember promises, so promise what you can deliver.
• Keep optional add-ons on their own lines with their own prices. The customer can drop one without asking for a new estimate.
• If you price by the job rather than by square foot, keep the wall area line anyway. It shows the price is based on the house, not a guess.

2. Driveway, walkway, and patio estimate

When to use it: For concrete or paver flatwork: driveways, sidewalks, patios, and pool decks. These jobs vary most by size and stains, so the measurement lines carry the estimate.

ESTIMATE
[Business name] · [Phone] · [Email]
Estimate #: EST-[Number]     Date: [Date]
Valid until: [Date]

PREPARED FOR
[Customer first name] [Last name]
[Phone] · [Email]
Job address: [Address]

SCOPE: FLATWORK CLEANING
Surface           Size          Material
Driveway          [L] x [W] ft  [Concrete]
Front walk        [L] x [W] ft  [Concrete]
Back patio        [L] x [W] ft  [Pavers]
Total area: about [X] sq ft
Method: surface cleaner, edges by wand,
pre-treat and post-treat as needed

CONDITION NOTES
[e.g. "Oil spots near garage. Rust stain by
sprinkler head. Algae on shaded patio."]
Expected result: [e.g. "Algae and dirt
removed. Oil and rust will lighten, may not
fully clear without extra treatment."]

PRICE
Flatwork cleaning, [X] sq ft          [Price]
Oil spot treatment (optional)         [Price]
Rust stain treatment (optional)       [Price]
Paver re-sanding (optional)           [Price]
Subtotal:                             [Amount]
Sales tax (if required):              [Amount]
ESTIMATED TOTAL:                      [Amount]

WASH WATER
[e.g. "Storm drain at curb covered. Runoff
directed to lawn or collected as required."]

NOT INCLUDED
Sealing, crack repair, street gutter,
stains from paint or fertilizer.

TERMS
Payment: [Due on completion / deposit terms]
Accepted: [Methods]

Approved by: ______________  Date: ________

How to customize it:

• List each section with its own size. If the customer later drops the patio, you can adjust the price without a second visit.
• Oil and rust treatments belong on separate lines. Many customers assume "clean the driveway" includes every stain. The extra line sets that expectation early.
• If you offer sealing, give it its own estimate or a clearly separate section with cure time and weather limits.

3. Deck and fence cleaning estimate

When to use it: For wood or composite decks, railings, stairs, and fences. Wood can be damaged by too much pressure, so the method line matters as much as the price.

ESTIMATE
[Business name] · [Phone] · [Email]
Estimate #: EST-[Number]     Date: [Date]
Valid until: [Date]

PREPARED FOR
[Customer first name] [Last name]
[Phone] · [Email]
Job address: [Address]

SCOPE: DECK AND FENCE
Deck floor: [L] x [W] ft = [X] sq ft
Railings: [X] linear ft   Stairs: [X] steps
Fence: [X] linear ft, [X] ft tall,
[one side / both sides]
Material: [Pressure-treated pine / cedar /
composite / vinyl]
Method: low-pressure wash with [cleaner],
brightener on wood, no high-pressure tip on
wood surfaces

CONDITION NOTES
[e.g. "Deck gray and weathered. Loose board
at top step. Fence green on shaded side."]

PRICE
Deck clean, [X] sq ft plus rails      [Price]
Fence clean, [X] linear ft            [Price]
Wood brightener (optional)            [Price]
Stain or seal (separate, optional)    [Price]
Subtotal:                             [Amount]
Sales tax (if required):              [Amount]
ESTIMATED TOTAL:                      [Amount]

NOT INCLUDED
Board replacement, sanding, nail pops,
neighbor's side of fence unless approved.

CUSTOMER PREP
Clear furniture, grills, and planters.
Let us know about any wobbly boards.

TERMS
Payment: [Due on completion / deposit terms]
Accepted: [Methods]

Approved by: ______________  Date: ________

How to customize it:

• Note loose boards, rot, and nail pops in the condition notes before you wash. If they are written down first, nobody blames the wash later.
• For fences on a property line, write which side you will clean. Get the neighbor's okay in writing before you clean their side.
• If you stain or seal, list the product and the dry days needed. Weather pushes these jobs around, so say how you will reschedule.

4. Good-better-best package estimate

When to use it: For homeowners who want "the whole outside done" and are comparing bids. Three clear packages let them choose a level instead of choosing a competitor.

ESTIMATE: EXTERIOR CLEANING OPTIONS
[Business name] · [Phone] · [Email]
Estimate #: EST-[Number]     Date: [Date]
Valid until: [Date]

PREPARED FOR
[Customer first name] [Last name]
Job address: [Address]

Measured: house [X] sq ft, driveway and walks
[X] sq ft, patio [X] sq ft, deck [X] sq ft

OPTION A: GOOD                        [Price]
- House wash, all sides
- Driveway and front walk

OPTION B: BETTER                      [Price]
- Everything in Option A
- Back patio
- Gutter face brightening

OPTION C: BEST                        [Price]
- Everything in Option B
- Deck clean with wood brightener
- Oil spot treatment on driveway

Sales tax (if required) added to the
option you choose.

Choose one:  [ ] A   [ ] B   [ ] C

NOT INCLUDED IN ANY OPTION
Roof, sealing, window glass, repairs.

TERMS
Payment: [Due on completion / deposit terms]
Accepted: [Methods]

Approved by: ______________  Date: ________

How to customize it:

• Build Option B as the package you would recommend, and make the jump from A to B feel worth it.
• Use the same measurements in every option. If a surface is in two packages, it should be the same size in both.
• Keep it to three options. More than that slows the decision down.

5. Commercial property estimate

When to use it: For storefront sidewalks, restaurant dumpster pads, drive-thru lanes, parking garages, and building fronts. Property managers compare bids line by line. They want to see how you handle access, timing, and wash water.

ESTIMATE
[Business name] · [Phone] · [Email]
Insured: [General liability carrier]
Estimate #: EST-[Number]     Date: [Date]
Valid until: [Date]

PREPARED FOR
[Contact name], [Title]
[Company name]
[Phone] · [Email]
Property: [Address]
PO or job number: [If required]

SCOPE
Area                      Size        Price
Storefront sidewalk       [X] sq ft   [Price]
Dumpster pad, enclosure   [X] sq ft   [Price]
Drive-thru lane           [X] sq ft   [Price]
Entry doors and frames    [X] doors   [Price]

SCHEDULE AND ACCESS
Work window: [e.g. "After close, 10 p.m. to
4 a.m."]  Areas coned off during work.
Water: [Building spigot / our tank]
Power: [Not needed / outlet location]

WASH WATER HANDLING
[e.g. "Storm drains blocked. Wash water
collected with vacuum recovery and disposed of
per local rules."]

Subtotal:                             [Amount]
Sales tax (if required):              [Amount]
ESTIMATED TOTAL:                      [Amount]

NOT INCLUDED
Gum removal beyond spot treatment, grease
trap areas, repairs, painted line touch-up.

TERMS
Invoice on completion, due [Net X days].
Certificate of insurance available on request.

Approved by: ______________  Date: ________

How to customize it:

• Put the work window and lane closures in writing. A restaurant manager needs to know the drive-thru stays open until close.
• Describe your wash water method in specific terms. If your city requires a discharge permit or authorization, name it.
• Many property managers want a regular schedule. If you offer one, send it as a separate service agreement so this estimate stays a single job.

6. Estimate email to the customer

When to use it: Every time you send an estimate after a site visit. Send it the same day while the customer still remembers you walking the property.

Subject: Your pressure washing estimate for
[street name]

Hi [Customer first name],

Thanks for showing me around today. Your
estimate for [house wash / driveway / deck]
is attached.

Total: [Amount]
Valid until: [Date]

A few notes from the walk-through:
- [e.g. "The north side mildew should come
  off completely."]
- [e.g. "The oil spot by the garage will
  lighten but may not disappear."]

If you'd like to go ahead, reply to this email
or sign the estimate and send it back. I'll
confirm a date and time with you.

If anything on it doesn't match what you had
in mind, tell me and I'll adjust it.

Thanks,
[Your name]
[Business name] · [Phone]

How to customize it:

• Repeat the most important condition note in the email. It is the line customers look for if they are disappointed later.
• Put the street name in the subject line. Landlords and property managers search their inbox by address.
• For a text version, keep it under 160 characters: "Hi [Name], your estimate for [job] is in your email. [Amount], good until [Date]. Reply with any questions. [Your name]"

7. Estimate follow-up messages

When to use it: When an estimate gets no reply. Send the first follow-up 2 days after the estimate and the second about a week after that. Stop after the second unless the customer asks you to check back.

FOLLOW-UP 1 (2 days after the estimate)

Subject: Re: Your pressure washing estimate
for [street name]

Hi [Customer first name],

Checking in on the estimate I sent on [Date]
for [job]. Do you have any questions about the
scope or the price?

If timing is the issue, I have openings on
[Day] and [Day] next week.

Thanks,
[Your name] · [Phone]

FOLLOW-UP 2 (about a week later)

Subject: Still want the [driveway / house]
cleaned?

Hi [Customer first name],

I don't want to fill your inbox, so this is my
last note on the estimate for [job] at
[street name]. It's good until [Date].

If you'd like a smaller version, such as only
the [driveway], I'm happy to send a revised
price.

[Your name]
[Business name] · [Phone]

How to customize it:

• Offer a smaller scope in the second message. A customer who balked at the full exterior may still book the driveway.
• Mention real openings only. If your schedule is full for two weeks, say so.
• Don't add a discount by default. Train customers to wait and they will wait every time.

Which template to use

Template	Send when	Channel
1. House wash	Same day as the site walk	Email, printed copy if asked
2. Driveway and flatwork	Same day, or on the spot for small jobs	Email or printed
3. Deck and fence	Same day, with condition notes	Email
4. Good-better-best package	When the customer wants several surfaces	Email
5. Commercial property	Within 1 to 2 business days	Email, PDF
6. Estimate email	With every emailed estimate	Email, short text
7. Follow-ups	2 days after, then about a week later	Email, then a call

A simple rhythm from site walk to booked job. Timing is a suggestion, not a rule. Diagram only.

Mistakes that cost pressure washing jobs

• One total for the whole property. It invites "can you do it for less?" Line prices let the customer drop a surface instead of dropping you.
• Promising stains will come out. Oil, rust, and old fertilizer marks often lighten without disappearing. Write "may lighten" when that is the truth.
• No valid-until date. Chemical and fuel costs change, and so does your schedule. A date gives the customer a reason to decide.
• Leaving runoff off the page. If your city restricts wash water, the estimate is where you show the customer you know the rules.
• Losing the paper trail. Keep signed estimates with the job's photos and invoice. The IRS says to keep business records for 3 years in most cases, longer in some situations.

If you are still setting up the business side, see how to start a pressure washing business for licensing, insurance, and equipment. For a different trade's version of these forms, the cleaning estimate template follows the same structure. And once a job is done and the driveway looks new, that is the moment to ask for a Google review.

Questions pressure washers ask about estimates

What should a pressure washing estimate include?

Your business name and contact details, an estimate number, the date, and a valid-until date. Then the customer's name and job address, each surface with its size, material, and wash method, condition notes and expected results, optional add-ons on separate lines, what is not included, customer prep, how you handle wash water, the price, payment terms, and a signature line.

Should I price pressure washing by the square foot or by the job?

Either works if you measure first. Square-foot pricing is easy to explain on flatwork like driveways and patios. Flat job prices suit house washes, where height and access matter more than area. Many washers price by the job but still write the square footage on the estimate, so the customer can see where the number came from. Set a minimum charge for small jobs.

How long should a pressure washing estimate be valid?

Pick a period you can honor and print the exact date, not "30 days." Shorter windows suit busy seasons. They also suit jobs that depend on chemical or fuel costs. If the customer comes back after the date, re-check the property before you confirm the old price, since mildew and stains can spread.

Do I need a signed estimate before I start?

It is a good habit for any job, and it matters more for bigger ones. A signature or a written "yes" by email shows the customer agreed to the scope, the exclusions, and the price. If you sign customers up at their home, read the FTC's Cooling-Off Rule and check your state's rules, since some home sales come with a three-day cancellation right.

Should I take a deposit on a pressure washing job?

Most residential washes are paid on completion. Deposits are more common on large jobs, sealing work, and commercial contracts, or when you buy materials ahead. If you take one, put the amount, what it holds, and your refund policy on the estimate, then subtract it on the final invoice. Some states regulate contractor deposits, so check before you set a policy.

Get the approved job on your schedule

A clear estimate wins the job. The next step is making it easy for that customer, and the next one, to book. If you want a website where customers can see your pressure washing services and book the job, you can set up a booking website for your pressure washing business with Kejoola. Customers can add the surfaces, the estimate number, or a gate code in the booking notes box. Already have a Google Business listing? Paste your listing link to get a first draft of your site, then finish it with your own services, service area, and photos. For what that site should show, see what a pressure washing website needs.

14-day free trial, no card needed. Online booking starts on the Starter plan.

Sources

• Prevent Pollution from Pressure Washing and Graffiti Removal (Portland.gov)
• Stormwater Best Management Practice: Municipal Vehicle and Equipment Washing (EPA)
• Buyer's Remorse: The FTC's Cooling-Off Rule May Help (FTC Consumer Advice)
• 16 CFR 429.0, Cooling-Off Rule definitions (eCFR)
• How Long Should I Keep Records (IRS)